In the world of business, there are successful events that achieve the meeting’s objective and there are unsuccessful ones that seem to drag on forever without ever reaching the point. Being the speaker at a meeting can be one of the most intimidating experiences, especially if you are not comfortable being the center of attention. Here are some ways you can ensure your next meeting is a success, regardless of your prior experience.
Determine Your Objective
Determine what the purpose of the meeting is. One of the easiest mistakes to avoid is hosting a meeting without really thinking about what the end result should be. Ask yourself if your goal is to communicate something to the group, if you want the group to make a collective decision, if you need other’s input to develop plans or if you want the group to come up with new, innovative ideas that will help the business grow.
Find Ways to Keep Your Audience Engaged
Be as clear and concise as possible, and avoid talking for long periods of time. Give attendees short breaks in-between sessions so they can remain focused while you are speaking. Try to find content that is interesting; a great way to keep a captive audience is to add humorous elements into your content and to use images or graphs that accompany your topics.
Learn from the Experience and Improve Your Skills
One of the best ways to set yourself up for success before hosting another meeting in the future is to ask participants for their feedback about how successful the meeting was. Outside agencies can assist you in this process by helping you identify the best customer survey questions to ask, or they can use specific metrics that can assess areas that might need improvement next time.
The most important way you can host a successful meeting is to try to remain as calm as possible. It can be intimidating to stand in front of a crowd but if you appear tense it could prevent you from being able to create a good flow that keeps your audience engaged. Loosen up, take some deep breaths and be confident in yourself.